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Fall Fidelity Check and
Collaborative Peer Review
Fall 2012
Facilitator's Page


Goal/Mission Statement:

Facilitated follow up training sessions for district and charter school Summer Institute leadership teams that are designed to gather information on their progress with their implementation plans as well as provide continued support for their district leaders.

9:00 am - 9:30 am

Welcome and Opening

For this section, go through the Power Point. You will need to change the first slide to match your region. Check it the day of to make sure it is correct!! This PPT explains our sub-groups and the organization of the day. Press F11 to make the presentation go to Full-Screen Mode.
We now have a Google account to store all of our documents in. This is where you will find the presentation.
Username: erdpdleads@gmail.com
Password: erdpdleads2012

Activate Learning - Give One to Get One

Participants will write on a note card: name, district, role, ‘time I spend doing…, a trick of the trade about…’, ‘a belief I have about monitoring and evaluating is…’. The participants will move around the room and share their information and trade cards. The directions are on the Participant page. The purpose of this activity is to meet leaders from other districts and to begin thinking about the big ideas and topics for the day. At the conclusion of the activity the groups can choose to chart what they learned or use a Wallwisher.

The Wallwisher needs to be cleared prior to the Fidelity Support session for your region. Login with Google using erdpdleads@gmail.com and password erdpdleads2012.

9:30 am - 10:30 am

Celebrate

For this section, you have six PPT slides about "celebration". These slides will explain how LEA groups will process and share the accomplishments they have made in their districts since the Spring 2012 Fidelity Support Training and Summer Institute 2012, Be sure to encourage the LEA groups to use their SI posters to help with this process. Each district created/established goals. This is a great place for them to begin. We will guide the group through the celebration process by asking the following questions using the "Es".

Directions for Activity:

As a LEA Table Group, participants will create a graphic organizer and record specific activities they have successfully implemented/completed for the "Es" - embrace, equip, empower, and evidence. Encourage the LEA teams to review the goals they created at SI 2012 as well as other accomplishments. After each group has completed their "chart", all groups will share at least one idea indicated under each "E". Posters will be displayed throughout the room. PD Leads will reference a couple LEA charts during transitions throughout the remainder of the training. Participants may hear or see ideas/resources they would like to learn more about. This is an excellent time for regional colleagues to network.

  • Embrace - How has your district helped teachers, administrators, central office staff, etc. embrace common core and essential standards, building instructional capacity, improving professional development, engaging 21st century learners, evaluating educators effectively, etc.?
  • Equip - What specifically has your district done since our Spring 2012 FS session, 2012 Summer Institutes, RESA sessions, etc to equip teachers, administrators and other stakeholders with the information learned? What specific tools has your LEA used to equip your teachers with SI 2012 content, RESA sessions, etc.? For example, did your district use webinars, PLC meetings, workshops (district and/or school-wide), handbooks, etc.?
  • Empower - How has your LEA empowered teachers, administrators, central office staff, etc. to help create the change needed to fulfill the mission of the SBE regarding increasing the graduation rate, implementing common core and essential standards, building instructional capacity, improving professional development, engaging 21st century learners, evaluating educator effectively, SI 2012, RESA content sessions, etc?
  • Evidence - What specific evidence can your LEA share that supports/documents changes have occurred within schools in your district?

10:30 am - 10:45 am

Break

10:45 am - 12:00 pm

Critique

Materials needed:
  • Fidelity Check Rubric
  • Stopwatch (embedded on page)
  • Summer Institute Facilitated Team Time Poster
  • Highlighters

Review PD Poster from Summer Institute 2012

*This is a transition piece. Participants should find relevance with the Summer Institute Facilitated Team Time activities and their Professional Development plan work.

The photo of a completed poster is also a link to NCDPI Wiki-Central. Show and remind participants where they can find resources from Summer Institute 2012 and the content area wikis that are continuously updated.
Add to updated SI poster: In the previous section, the poster was updated with new accomplishments. Later in the presentation, there will be updates for ‘needs’ and ‘next steps’. In the Critique section, we are looking at the process of planning, implementation, and monitoring and identifying any gaps. Optional: use sticky notes to add ideas to SI poster.
  • Gaps in planning of PD plan
  • Gaps in implementation of PD plan
  • Gaps in monitoring the PD plan
Gallery Walk Posters – review and reflect; visiting the posters can be accomplished during breaks and lunches. Participants will want to visit the posters as new information is added throughout the day.

Rubric
*Information Processing: Organizing and Integrating
Work in pairs and as group to complete. An online timer is provided.
Here are the rubric documents:

- This is a good one for participants to access at the session.
- This is a good rubric to copy since it does not have color on it. The color is listed in the header, but it is all black and white.

  • Pair up for sections of rubric
  • Review statements
  • Choose ratings for each statement in section
  • Pairs take turns sharing with whole group
  • Group responds and gives feedback
    • Agree because…
    • Disagree because…
    • Can we discuss further…
    • Let's discuss our evidence used here...

Synthesize/Summarize/Clarify
*Consensus building and clarifying with whole group. The purpose here is to identify a way the participants can summarize the information learned.
Find the Big Ideas/Ah-Ha Moments

Group Reflection
  • Identify 3-5 Areas needing more support
  • Ideas for mid-course corrections to PD plan

Good of the Group
The purpose of this activity is to focus discussion around teacher learning. We want the leadership teams to have a deep, rich discussion about how the rubric can be used, how teachers can use the rubric, how the activities presented can be utilized with staff, and the implications for future planning and professional development. What planning is needed? How can the resources provided support changing practices in the classroom?

  • Discuss implications of rubric; use with staff, small group PLCs, individual teachers
  • PD Leads facilitate group discussion

12:00 pm - 1:00 pm

Lunch

1:00 pm - 2:15 pm

Collaborate

Materials needed:


Here is the basic idea for this section...
  • Districts/charters will enter their green/blue areas on a Google Doc rubric. They will then look at the Google Doc rubric to see which districts they would like to talk to. (This should be based on where they were red/yellow and where other districts are green/blue.) They will have 3 rounds to visit with districts/charters. They will spend 8 minutes talking to them informally (we are providing an optional note-taking guide) and then they will post a reaction in Poll Everywhere. When they get back to their table after the 3 rounds, they are going to debrief what they learned.

  1. (5 minutes) Direct participants to the Google Doc. You may have to explain that the Google doc did not allow cells to merge, so the titles are listed in the far left column in bold. They should fill in their DISTRICT/CHARTER name in all spaces where they marked themselves as being green or blue.
  2. (10 minutes) This next step is the planning phase. They should choose a person(s) to stay at the table who can explain why they are green or blue and what they have done to get to this point. They need to look at the Google Doc and decide which districts they would like to visit. Let them know that they will have 3 rounds, so they may want to divide and conquer to be able to visit with as many districts as possible, depending on their needs.
  3. (30 minutes) Begin the rotations. Each district will send some team members to visit other districts and others will stay at their table to talk to those that visit them. These conversations will be informal, allowing folks to discuss how they accomplished certain pieces listed on the rubric. They can use the Collaboration Reflection to take note IF THEY WANT. This is an optional document. Encourage participants to stay with the district they choose for the entire 8 minutes so that they can engage in a dialogue with that district. After 8 minutes, ask everyone to stop where they are and think about their "ah-has" by submitting feedback into the Poll Everywhere. This is an opportunity to give a shout-out to those that are doing great things. - WHEN THIS WAS DONE IN SEVERAL REGIONS, IT WORKED BETTER TO DO THE POLL AFTER ALL ROTATIONS WERE FINISHED.
  4. (15 minutes) Once they have completed all 3 rotations, they will return to their LEA/Charter to debrief. This can be an informal discussion that is guided by the Collaboration Reflection Page that each person filled out as they rotated around the room. The next steps that they put on this form can be used in the next section of the fidelity check.

2:15 pm - 3:30 pm

(Break is embedded)

Continue

SMART Goals Survey - All participants should complete the survey ahead of time so that PD leads know if the majority of the group understands how to write SMART Goals. See Resources section for participants who need extra assistance with SMART Goals.
Make sure you send the survey out ahead of time. Here is the link to the Google Form:
Fidelity Support Pre-Assessment Survey

**Before Lunch: let participants know that they can meet with PD Leads during lunch for Lunch and Learn if they are new to the SMART Goal writing process and/or feel like they need extra assistance around writing SMART Goals. If folks choose to do this, you can provide a mini-lesson during lunch.

Article - 8 Forces for Leaders of Change - Have participants read the article and enter one thought from the article into Tricider. Take a few minutes to debrief with your participants and share ideas. IN REGION 4, THE ARTICLE WAS DONE AS A JIGSAW ACTIVITY. CHART PAPER WAS PUT UP AROUND THE ROOM WITH NUMBERS 1-8. (4 PIECES OF CHART PAPER WITH 2 COLUMNS TO SAVE PAPER) PARTICIPANTS PUT IDEAS ABOUT THEIR SECTION OF THE ARTICLE ON STICKY NOTES AND THEN PLACED THEM ON THE CHART PAPER UNDER THE APPROPRIATE NUMBER. ONE PERSON SHARED WHAT WAS ON EACH POSTER. THIS WORKED REALLY WELL.

SMART Resources - Available if participants need them:
  • Video
  • Presentation
  • SMART Goal Worksheet
  • Article - Goal Setting to Achieve Results

Setting District/Charter Goals -
  • Districts/charters should revisit the rubric completed during the Critique section of the day, reflect, and discuss.
  • Each District/Charter should write 2-3 SMART Goals in the Next Steps section of their poster. Optional: use sticky notes to add ideas to SI poster.
  • Complete the Google Form in the Continue Section of the wiki by writing SMART Goals, Evidences of completion, and Action steps.

3:30 pm - 3:45 pm

Closure and Survey

Please take participants to this website to fill out the Friday Institute survey before they leave for the day.